National Transition Event 2027 (NTE27) - Partner/Sponsors Terms & Conditions
Definitions
In these Terms & Conditions, the following expressions shall have the meanings set out below, unless the context requires otherwise:
Agreement means the agreement between the Partner/Sponsor and the Organiser under which the Partner/Sponsor agrees to purchase a Partner/Sponsor package, including Exhibitor Space for the Event. Details of the offer are included in:
The NTE Launch webinar (slides and recording);
The Partner/Exhibitor brochure, and
The Partner/Sponsor Application form
Application for Partner/Sponsor means the application submitted via the Partner/Sponsor Application form on the NTE website.
Breakdown Period means the period during which all Exhibits and Stands must be removed from the Venue.
Partner/Sponsor means any person or organisation to whom Partner/Sponsor Space has been allocated, including all staff and employees.
Partner/Sponsor Space means the area allocated to the Partner/Sponsor by the Organiser, together with any agreed services, such as power.
Organiser means Mission Consulting Services Limited, the trading subsidiary of Mission Motorsport, responsible for the commercial delivery of the National Transition Event (NTE), operating under the Mission Community brand, a division of Mission Motorsport.
Set Up Period means the period during which all Exhibits and Stands are installed at the Venue.
Stand means all structures erected on the Partner/Sponsor Space, including tables and chairs.
Duration of the Event and Timetable
Partner/Sponsors with larger stands are required to set up on Sunday 28th February 2027 between 14:00 and 18:00. If setting up on the event day, Partner/Sponsors can set up from 07:30 with stands ready by 09:00 latest when the exhibitor halls open.
Please note: refreshments will not be available for purchase during Sunday set-up. Please make your own arrangements.
Partner/Sponsor Space in the exhibitor halls upstairs must be dressed, maintained, and staffed continuously between 09:00 and 16:00.
Stands must not be dismantled before the Breakdown period, which will be no earlier than 16:00 when the exhibitor halls upstairs close.
For Partner/Sponsors located in the Garage space, breakdown will be at the later time of 17:00 for safety reasons, as Track Rides will continue until 17:00.
Please note: Attendees will arrive from 08:00 and go into the Attendee Briefing before gaining entry to the exhibitor spaces in the halls upstairs and the garages from 09:00. The exhibitor halls upstairs will close to attendees at 16:00 and at 17:00 in the garages. Final information and a timetable will be provided two weeks before the Event.
Application to be a Partner/Sponsor and Exhibition Space
Applications to be a Partner/Sponsor, including Exhibition Space, must be made using the Organiser’s official Partner/Sponsor form.
The Organiser may require verification of booking authority before accepting any Application to be a Partner/Sponsor.
The Partner/Sponsor acknowledges that it is bound by all bookings made by persons appearing to act on its behalf and has no right to claim against the Organiser for lack of authority.
The Partner/Sponsor agrees to indemnify the Organiser against any losses, costs, or disputes arising from unauthorised bookings made in the Partner/Sponsor’s name.
Occupation of Stand
The Organiser grants the Partner/Sponsor a licence to occupy the allocated Exhibition Space for the purpose of supporting the Armed Forces community with sector and skills showcases, networking, and sharing employment opportunities.
Please note: the Event is not run as an employment fair, and the Organiser does not accept applications from recruitment companies.
Payment
The Partner/Sponsor shall pay the fee for the selected Partnership/Sponsorship package which includes Exhibition Space and one power socket.
Payment must be made to the Organiser in accordance with the payment terms set out in the National Transition Event Partner/Sponsor brochure and the Partner/Sponsor Agreement.
Payment shall be as follows:
Standard Payment Terms: Full payment will be due within 30 days of the Partner/Sponsor Agreement being signed. If applicable, the Partner/Sponsor must provide the accepted quotation, any required purchase order number and all necessary invoicing details promptly to enable the Organiser to issue an invoice. Any delay in providing such information shall not extend the payment deadline.
To ensure maximum promotional benefit and inclusion within the official NTE27 communications, the signed and returned Partner/Sponsor agreement, along with the full payment, must be received by 1 December 2026. Your Partnership/Sponsorship cannot be announced until full payment has been received.
The Organiser may, at its sole discretion, accept Partner/Sponsor Agreements after this date, although inclusion in all promotional materials and communications cannot be guaranteed. Partnership/Sponsorship announcements will only be made once full payment has been received.
Payment can be made by bank transfer and credit card. Payment details are provided on the invoice.
Cancellation by the Partner/Sponsor
Once the Partner/Sponsor Agreement has been signed and returned to the Organiser, the Partnership/Sponsorship package shall be deemed confirmed and an invoice will be issued, payable within 30 days of the date of signing the Agreement.
If the Partner/Sponsor subsequently cancels, the following cancellation charges shall apply:
More than 90 days before the Event: 50% of the total Partnership/Sponsorship Fee.
Within 90 days of the Event: 100% of the total Partnership/Sponsorship Fee.
Where the Partner/Sponsor has already made payment, the Organiser shall refund any amount paid in excess of the applicable cancellation charge.
Where any amount remains outstanding at the time of cancellation, the Partner/Sponsor shall remain liable for the applicable cancellation charge.
For the avoidance of doubt, the cancellation deadline of 90 days before the National Transition Event 2027 (1 March 2027) is 1 December 2026.
All cancellations must be submitted in writing to nte@missioncommunity.org.
Any notice or communication sent by email shall be deemed received at the time of transmission. Where an email is sent outside normal business hours (Monday to Friday, 09:00 to 17:00, excluding public holidays in England and Wales), it shall be deemed received at the commencement of the next business day.
If the Partner/Sponsor fails to occupy their allocated Exhibition Space by the required opening time, this shall not relieve them of their payment obligations under the Agreement. Upon cancellation, the Organiser reserves the right to reallocate the Partnership/Sponsorship package and any associated benefits to another party without liability to the original Partner/Sponsor.
The Organiser reserves the right to recover any outstanding cancellation charges due under this Agreement.
Cancellation by the Organiser / Force Majeure
If the Venue becomes unfit or unavailable for occupancy, or the Event becomes impossible, impractical, unsafe, or inadvisable for reasons beyond the reasonable control of the Organiser, the Organiser reserves the absolute right and discretion to take any or all of the measures it considers appropriate.
Such circumstances may include, without limitation:
fire, flood, storm, earthquake, or extreme weather conditions;
government intervention or restriction;
egislative or regulatory changes;
public health emergencies, including pandemics, epidemics, or outbreaks of infectious disease;
malicious damage;
cyber attacks or data breaches;
telecommunications or utility failures;
acts of war or terrorism;
civil unrest or acts of God;
strikes, lock-outs, labour disputes, supply chain disruptions, or transport disruptions;
venue-related issues;
safety or security concerns; or
any other cause, whether similar or dissimilar to those listed above.
In such circumstances, the Organiser may:
change the location, date, format, or nature of the Event, including converting it to a virtual or hybrid format;
curtail, postpone, or suspend the Event for any period;
reduce or extend the Set Up and Breakdown Periods;
alter the opening hours or duration of the Event;
implement additional safety or security measures; or
cancel the Event entirely or take any other measures to protect the health, safety, and welfare of participants, attendees, and the public, or to comply with applicable laws, regulations, or official guidance.
If the Event is cancelled by the Organiser due to a pandemic or other outbreak of infectious disease, at the Organiser’s absolute discretion, whether or not required by Government intervention or direction, the Organiser shall refund 50% of the fees received from the Partner/Sponsor.
The Organiser shall not be liable to the Partner/Sponsor for any additional refunds, expenses, charges, loss, or damage suffered by the Partner/Sponsor. If the Organiser cancels for any other commercial reason, including lack of support, it will refund all charges paid by the Partner/Sponsor.
The Partner/Sponsor accepts and acknowledges that it shall have no further claim against the Organiser in respect of such cancellation. Except for the refund obligations expressly provided for above the Organiser shall have no liability in contract, tort, or otherwise to the Partner/Sponsor arising out of, or in respect of, any cancellation or postponement of the Event, or the Event being moved to a new Venue, however caused.
General Obligations of the Partner/Sponsor
The Partner/Sponsor shall:
Occupy the allocated Partner/Sponsor Exhibition Space;
Ensure all Exhibits are in position no later than the end of the Set Up Period at 09:00;
Keep the allocated Space appropriately dressed, maintained, and staffed continuously between 09:00 and 16:00 in the upstairs exhibition halls and between 09:00 – 17:00 in the garages;
Not dismantle the Partner/Sponsor Space before the start of the Breakdown Period, which will be no earlier than 16:00;
Note that breakdown will be later for Partner/Sponsors within the Garage space for safety reasons, as Track Rides will continue until 17:00;
Remove all exhibits, fittings, rubbish, and other items from the Venue no later than the end of the Breakdown Period at 18:00;
Not sell food or drink, although small taster samples are permitted;
Conduct business and distribute literature only from the allocated Partner/Sponsor Space and no other part of the Venue;
Exhibit only items which, in the Organiser’s opinion, are within the scope of the Event;
Not display goods or advertisements for items that are not part of the Partner/Sponsor’s organisation; and
Ensure the Stand Space does not exceed the space allocated.
Insurance
It is a condition of this Agreement that the Partner/Sponsor arranges and maintains adequate insurance for the duration of the Event to protect itself and others attending the Event.
By signing this Agreement, the Partner/Sponsor confirms that such cover is in place and agrees to indemnify the Organiser against any public liability or similar claims arising from the Partner/Sponsor’s participation and responsibilities at the Event.
The Organiser reserves the right to verify insurance coverage at any time and may refuse entry to Partner/Sponsors who cannot provide satisfactory proof of current, valid insurance coverage.
Such insurance shall:
Be in the Partner/Sponsor’s contracted name, as detailed in the Application for Partner/Sponsor Form, or in the name of an identifiable legally associated company; and
Cover the date on which the Partner/Sponsor and/or its representatives, products, or property will be in attendance at the Event.
The minimum Partner/Sponsor Liability/Public Liability cover required under this Agreement is £2,000,000, being two million pounds sterling, in any one occurrence.
Insurance certificates must clearly show that the policy period covers the Event dates and must be issued by a reputable insurance provider authorised to conduct business in the United Kingdom. The Organiser accepts no responsibility for any claims relating to Partner/Sponsor expenses and/or Partner/Sponsor property, including but not limited to:
Loss of irrecoverable expenses arising from cancellation, abandonment, curtailment, postponement, or relocation to alternative premises; or
Inability to open or keep open a stand/space due to damage to any Partner/Sponsor property at the Venue.
Partner/Sponsor Liability for Loss, Damage and Indemnity
The Partner/Sponsor shall be solely responsible for all Exhibits, fittings, and other items brought into the Event by the Partner/Sponsor or by its agents, contractors, and employees.
All such items are brought into the Event at the sole risk of the Partner/Sponsor.
The Organiser shall not be responsible for any loss or damage to such Exhibits, fittings, or items, however caused, including but not limited to theft, fire, flood, accidental damage, or negligence.
Where loss or damage is proven to be the direct result of the gross negligence or wilful misconduct of the Organiser’s employees, the Organiser’s liability shall be limited to the lesser of:
The actual proven cost of repair or replacement of the damaged items; or
£5,000 in aggregate for all claims arising from or in connection with the Event.
The Organiser shall have no liability for consequential, indirect, special, or punitive damages of any kind.
Powers and Discretion of the Organiser
The Organiser shall be entitled to
Allocate a suitable space to the Partner/Sponsor, taking into account the needs of the Partner/Sponsor, such as power requirements;.
Alter the position or layout of the Event as required;
Refuse to admit any person, or remove from the Event any person whose presence, in the opinion of the Organiser, is likely to be undesirable;
Alter the dates, opening hours, Set Up Period, Breakdown Period, and/or duration of the Event; and
Except as expressly provided, have no liability in contract, tort, or otherwise to the Partner/Sponsor arising out of, or in respect of, any cancellation or postponement of the Event, or the Event being moved to a new Venue.
Organiser’s Marketing and Media
The Organiser may use the Partner/Sponsor’s name, logo, stand photographs, and factual participation details in promotional materials for this and future events.
Such use shall be limited to non-commercial promotional purposes only and shall not include endorsement of the Organiser’s services or products by the Partner/Sponsor.
The Partner/Sponsor shall ensure the accuracy of all material provided to the Organiser and shall be responsible for obtaining all necessary rights, permissions, and clearances for any content provided.
The Partner/Sponsor warrants that it has full authority to grant the marketing rights set out in these Terms & Conditions and that such use will not infringe any third-party intellectual property rights.
The Organiser may use the Partner/Sponsor’s name, logo, images of its exhibition stand, together with photographs, video recordings and audio recordings captured at the Event for promotional, marketing and reporting purposes. Such materials may be used by the Organiser for up to 24 months in connection with the promotion of future National Transition Events and other related charitable activities.
The Organiser may use the Partner/Sponsor’s name, logo, stand photographs, and factual participation details in promotional materials for this and future events.
Data Protection and Privacy
Each party shall comply with its respective obligations under the UK Data Protection Act 2018 in relation to the processing of personal data.
The Organiser may use your data to send invitations to future events unless you advise otherwise.
Regulations and Fire Precautions
The Partner/Sponsor must comply with all instructions and regulations issued by the Organiser and Venue Owner, including those relating to emergencies, venue access, and parking.
All materials used within the Partner/Sponsor Space must be non-flammable. No naked flames or smouldering products are allowed within the Event space.
All portable electrical equipment must be PAT tested. Any electrical equipment used without valid PAT testing must be disconnected immediately.
Continued use of non-PAT tested equipment may result in termination of the Partner/Sponsor Space allocation without refund and removal from the Event.
The Partner/Sponsor shall be liable for any costs, damages, or safety incidents arising from the use of non-compliant electrical equipment.
No smoking is allowed in the Venue under any circumstances. Please use the designated smoking area outside.
Compliance Enforcement and Penalties
The Organiser reserves the right to impose enforcement measures for any breach of safety, regulatory, or contractual requirements. Such measures may include:
termination of the Partner/Sponsor Space allocation with immediate effect and without refund; and
permanent exclusion from future Events.
The Organiser may also recover all costs, expenses, and legal fees arising from non-compliance, including emergency response, clean-up, venue damage, and regulatory fines.